Job openings at Crossroads

Here is a list of the current employment opportunities at Crossroads Church.


 

Office Manager

Crossroads Church is seeking an Office Manager desiring to share their solid managerial skills in a fun, flexible, casual, Christian setting. This position will be scheduled for 32 hours per week.

Job Overview :
Job duties include maintaining office services by organizing office operations and procedures; leading Human Resource efforts; designing and implementing office policies by establishing standards and procedures leading to measuring results against standards and helping Lead Pastor and Leadership to make necessary adjustments; working hand in hand with Lead Pastor and Leadership to maintain
office staff by recruiting, selecting, orienting, and training employees; assisting Lead Pastor in administrative duties; designing filing systems; analyzing office efficiency by planning and implementing office systems and helping Lead Pastor and Leadership in implementing needed changes; reviewing and approving expenditures; preparing and processing payroll; analyzing the viability of outsourcing payroll; accomplishing bookkeeping duties using QuickBooks.

Office Manager Skills and Qualifications:

  • Team Player
  • Flexible
  • Stellar Organization & Follow-Through
  • Solid Communication
  • Optimism
  • Intense desire to work in a Christian environment
  • Creativity
  • Unwavering Self-starter
  • Future Focused
  • Accurate
  • Efficient

Position Benefits

  • Flexible hours
  • Ample opportunities to use one’s creativity
  • Great team members
  • Optimism and fun work environment
  • Paid vacation time and other benefits

 

Specific Office Manager Job Duties:

Office Management Responsibilities

  • Provide defined procedures for retention, protection, retrieval, transfer, and
  • disposal of records.
  • Maintain office efficiency by working within office policies. Establishing office
  • policies where needed.
  • Maintain standards and procedures; measuring results against standards;
  • making necessary adjustments.
  • Maintain office staff by helping Lead Pastor and Leadership in recruiting,
  • selecting, orienting, and training employees.
  • Help Lead Pastor to maintain office staff job results by coaching, counseling,
  • and disciplining employees; planning, monitoring, and appraising job results.
  • Maintain professional and technical knowledge by attending educational
  • workshops; reviewing professional publications; establishing personal
  • networks; participating in professional societies.
  • Update and create Employee contracts. Meet with employees to accomplish.
  • Work alongside of Lead Pastor to accomplish Employee Reviews.
  • Maintain office PASSWORD document.
  • Run background checks on all volunteers and employees as needed. Retain
  • reports permanently in locked file.
  • Assist Lead Pastor in Administrative duties.
  • Maintain Office Manager’s “Office Share” File.
  • Run CCleaner weekly and with updates every other week
  • Make sure antivirus on office computer runs weekly (PC Matic)
  • Other duties as assigned

Human Resource Responsibilities

  • Work with KHI insurance company and CPA
  • Maintain POP, Premium Only Plan, renewal, fees etc.
  • Maintain Medical, Dental, Vision and AFLAC insurances. Researching renewal
  • options; recommending to and getting Deacon approval; communicating with
  • employees the options; processing paperwork; processing amounts to CPA
  • for withdrawals from employee’s paychecks for their insurance choices.
  • Process 403-B paperwork for interested employees. Set up, maintain etc.
  • Maintain files for all types of insurance and also POP and 403-B files.
  • Maintain Crossroads Church Employee files, including W-4s, I-9 etc
  • Maintain Employment Forms folder and Job Application folder. Keep forms
  • current. Keep New Hire paperwork ready in file folder. Keep electronic
  • versions of forms up to date.
  • New Hires: Complete new hire paperwork with them. Submit insurance
  • paperwork to insurance agent. Work with CPA to process and "enroll" new
  • hire to receive paycheck with correct insurance withdrawals. File and process
  • paperwork accordingly.
  • Process payroll and email to CPA. Work with CPA to make sure payroll is
  • done on time
  • Process payroll reports.
  • Pay any required payroll taxes.
  • Maintain accuracy of payroll, PTO etc.
  • Point person for employees and CPA. i.e. PTO questions
  • Communicate with employees regarding job descriptions
  • Maintain Human Resource & Health and Safety Handbook. Recommend
  • updates for Deacons approval. Once approved, update Handbook. Notify
  • employees of changes. Make sure all employees have new version of
  • Handbook and have signed last page stating that they will abide by
  • Handbook. File signed pages in employee files.

Bookkeeping Responsibilities

  • Achieve financial objectives by helping Lead Pastor, Leadership and staff
  • prepare an annual budget; scheduling expenditures; analyzing variances;
  • initiating corrective actions.
  • Process and maintain all bookkeeping on QuickBooks.
  • Maintain Preschool financials
  • Supply necessary reports to Preschool Director
  • Make monthly adjustments, depreciation, Preschool utility costs etc.
  • Reconcile bank statements.
  • Process and pay all invoices.
  • Maintain all electronic payments i.e. insurance, utilities etc.
  • Compile and process Deposits for Holy Grounds, any checks mailed to
  • church, missions money, other monies as necessary.
  • Process Push Pay (on line giving) contributions and input these contributions
  • into membership program (Servant Keeper)
  • Input weekly offering contributions in membership program (Servant Keeper)
  • Prepare monthly financial reports for Treasurer and Leadership
  • Inform Lead Pastor, Treasurer, Leadership of any important financial
  • information i.e. offering decreases/increases, new Human Resource laws that
  • affect church, etc.
  • Complete necessary Reformed Church in America (RCA) reports
  • Process Lead Pastors employer and employee Fidelity retirement monthly
  • deposits
  • Reimburse employees as applicable
  • Process and pay employee credit card statements
  • Print and distribute annual Contribution statements from membership
  • program (Servant Keeper)
  • Coordinate with staff and Deacons and create church budget

To apply, please contact Crossroads Church at (515) 287-8580. Or email your resume and cover letter to crossroadschurch2@msn.com.